What is an Export Declaration?

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What is an Export Declaration?

An export declaration is a document used to regulate customs clearance of goods and services that a country exports outside its borders. The export declaration is filled out by the exporter or an authorized representative and submitted to the customs authorities. The export declaration is prepared directly by the owners of the goods and their legal representatives or proxies. This document cannot be scratched or erased. After the submission for the confirmation of export declarations, no changes can be made regarding the type, characteristics and price of the declared goods. The registration of the export declaration shall be prepared by applying the date and official stamp upon being issued in accordance with the book available at the customs. In the event that any changes are made on this official document confirmed by the customs authorities or the customs declarations are canceled, this matter shall be notified to the General Secretariat of the Exporters' Associations, the tax office to which the issuer of the declaration is affiliated, and the Turkish Statistical Institute by the customs authority performing the transaction.

The signatories of the declaration are obliged to prove the information and documents specified in the declaration for the application of criminal liabilities and to comply with all the necessary obligations. Otherwise, this responsibility belongs to those on whose behalf they act. Since the declaration is binding, the declaration cannot be transferred to another person; the sale of the goods to others does not waive the obligations of the declarants. Each declaration form corresponds to one item of goods and if these goods have more than one item, a continuation form is prepared for every three items of goods. However, the number of repeat forms cannot be more than three. If this number is more than 10, a list containing the item sequence number, GTIP number, type of goods, tax base, tax rate and tax amount is attached to the declaration. This document, which is filled out in accordance with the customs legislation on exports and submitted to the customs administration after it is approved by the relevant exporters' association, has been used as a uniform customs declaration within the framework of harmonization of documents after entering the Customs Union.

Export declaration

Uniform customs declaration

Export declaration features

Uniform Customs Declaration Copies

Uniform customs declarations are issued in 8 copies. These are as follows:

Copy: It is used in export and transit transactions. It is kept at the customs office where export or transit transactions are made.

Copy: Prepared and used for statistical purposes.

Copy: After being processed by the customs administration, the document is returned to the requestor. This copy shall serve as evidence in the transactions carried out by intermediary banks and other public institutions. The relevant institutions, if deemed necessary, take a copy from this copy and return the original copy to the obliged party.

Copy: The copy that will remain with the destination unit in the transit regime.

Copy: In the transit regime, it is the evidentiary copy to be returned to the departure administration by the destination administration.

Copy: This copy is sent to the General Directorate of Customs Control together with the originals of the other documents attached to the declaration after the end of importation and in the process after the declaration is finalized. In order to replace the original of this copy, samples or photocopies of this copy, together with the documents that must be attached to the declaration, are kept at the customs office. However, when this is prepared for the bonded warehouse regime, it cannot be returned to the General Directorate of Customs Control.

Copy: It is used for statistical purposes. It is kept at the customs office where the import procedures are carried out.

Copy: It is given to the obligor after it is processed by the customs administration in imports. This copy is used in transactions monitored by intermediary banks and other units. The relevant institutions, if deemed necessary, shall take a copy of this copy and give the copy to the obliged party.

What Information Does an Export Declaration Contain?

The export declaration usually contains the following information:

Exporter information: The name, address, contact details and tax number of the exporter.

Buyer information: Includes information such as the name, address and contact details of the exporting country or company.

Goods/service information: Includes details such as description, quantity, unit price, country of origin, packaging information of the exported goods or services.

Customs declaration: Includes information such as the customs declaration number and type of goods.

Transportation information: Includes information such as mode of transport, means of transportation, place of shipment and destination.

Payment information: Includes information such as the export price, currency, form of payment.

Other documents: Other documents deemed necessary to support exports, such as invoices, packing lists, insurance policies, are attached to the export declaration.

export declaration sampleexport declaration sample

Export Declaration Sample

The customs declaration (export declaration) must be prepared in accordance with the laws and must be filled in completely in this direction. When preparing the customs declaration, it is very important for the companies that will prepare it for the first time to get help with the customs declaration sample and to handle their business smoothly. In general, the information on the customs declaration is processed within the framework of the legislation. The information about the goods and persons that should be included in the customs declaration that should be prepared for import and export transactions is stated above. For this reason, it is very important not to provide missing information in the prepared customs declaration. In cases such as incomplete information, the customs administration may request the declaration to be prepared again, as well as the goods to be checked. For this reason, you may encounter problems such as disruption of the foreign trade process and postponement of the delivery time. At this point, incorrectly prepared customs declarations delay the delivery time of the companies and negatively affect the customer potential. If such situations are encountered frequently, the reputation of the company may be lost. In order for the transactions to proceed much faster, customs declaration and similar documents should be carefully prepared and forwarded to the relevant units. As a result, this document is very important for companies and directly affects sales, awareness and customer potential.

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June 11, 2023